GHAWTH is looking for a procurement officer at its Damascus office.

Job Purpose
The Procurement Officer manages the day-to-day procurement function at GHAWTH for Healthcare and Legal Protection, ensuring that requisitions, vendor sourcing, quotations, purchase orders, delivery certification, and tender support are administered efficiently, transparently, and in full compliance with the Procurement Policy, the Procurement Procedures Guide, the GHLP Financial Manual, and the Anti-Corruption and Fraud Policy. The Procurement Officer acts as the organization’s focal point for vendor management and procurement documentation.

Key Duties and Responsibilities

A. Annual Procurement Planning
– Use the Annual Procurement Plan (APP), once adopted by the Project/Program Manager and shared with the Executive Director, to plan and anticipate incoming requisitions.

B. Procurement Requisition Processing
– Receive Procurement Requisitions (PRs), verify they are properly completed and approved by the signing authority, and log them before sourcing begins.
– Enter requisitions into the Procurement Process Report worksheet and track their progress through the procurement cycle.

C. Vendor Sourcing, Pre-Qualification and Selection
– Source goods and services and request quotations in line with the thresholds and requirements of the Procurement Approval Matrix.
– Maintain a list of pre-qualified vendors for each type of goods/services, based on letters of introduction and past performance.
– For recurring procurement of the same goods/services, apply to an approved standing vendor or contract for up to one year without requiring separate quotations each time.

D. Purchase Order Issuance and Contracting
– Draft Purchase Orders or contracts stating detailed specifications, quantities, unit prices, delivery deadlines and locations, payment schedule, and standard terms of delivery, payment, and dispute resolution.
– Include the mandatory Anti-Terrorism/vendor-certification clause in every Purchase Order and contract.
– Route Purchase Orders for signature at the appropriate approval level before procurement proceeds.

E. Delivery Certification
– Check goods and services received against the contract, waybill, invoice, or delivery note.
– Where goods are delivered directly to a field location, or specialist technical certification is required, authorize another staff member to receive and check the delivery.
– Record and escalate any discrepancy between documents and the physical check for resolution.

F. Public Tenders and Vendor Screening
– Support the Procurement Committee in announcing, receiving, opening, and evaluating public tenders for procurement of 50,001 USD and above.
– Send the annual list of qualified suppliers to Finance for screening against sanctions lists and treat any restricted supplier as blacklisted until cleared.

G. Internal Controls and Compliance
– Uphold segregation of duties between ordering, confirming receipt, accepting goods into store, and authorizing payment.
– Procure only within approved budget lines, referencing the relevant budget line on each requisition, except emergency procurement approved by the Executive Director.
– Sign the Conflict-of-Interest Declaration confirming no purchases will be made from a company in which the Procurement Officer holds personal interest.

Qualifications and Experience
– Bachelor’s degree in business administration, Supply Chain/Logistics, Finance, or a related field.
– Minimum of 3 years of progressive experience in procurement or logistics, preferably within a non-governmental or humanitarian organization operating in Syria.
– Familiarity with donor procurement rules and international sanctions screening requirements is an asset.

Skills and Competencies
– Strong negotiation skills and sound judgment in vendor selection and quotation evaluation.
– Precision and attention to detail in reconciling purchase orders, delivery notes, and invoices.
– Fluency in Arabic and working proficiency in English, given GHAWTH’s bilingual documentation.
– Proficiency in record-keeping, spreadsheets, and standard office software.
– High standard of integrity and impartiality, and the ability to work within firm timelines.

Application Submissions Guideline:
Please apply in the link below
and mention “Procurement Officer” in the position title:
https://syria.ghawth.org/employment-application-form/